Quick Cash Deposit

Cash deposits that use only one or two fund-account number and class code combinations, have only one or two checks to be itemized, and do not have sales tax to report can be entered on the Quick-Entry Cash Deposit screen. This provides a way to enter all of the necessary deposit information on one screen.
Click Quick Cash Deposit to begin to enter a Cash Deposit.
Use the TAB key to move the cursor to the next field.

Quick-Entry Cash Deposit
Currency, Coin and Checks: Enter the dollar amounts. If no decimal is entered, one will be inserted two digits to the left.
Description: This will be the description that is displayed on departmental statements and in the transaction displayed in the FM system; it is a 25 character field. If nothing is entered, the default is "Cash Deposit."
Fund-Account Split
Fund-Account: Enter a 7-digit fund account number without dashes or spaces.
Section-Project: If the fund account uses section and project, a 6-digit section project number must be entered without dashes or spaces.
Class Code: Enter a 5 digit ISU class code. If using an expense class code the system will enter it as an offset automatically (the -2 is no longer necessary). More information
Amount: Enter a dollar amount. If no decimal is entered, one will be inserted two digits to the left.
Ovr Cd: Override Code. Used for fund accounts that do not accept deposits at the current time. The date restriction can be overridden by checking this box.
Check Itemization
Check Number: Optional. Enter up to 12 characters.
Check Date: Optional. Enter the date of the check.
Payer: Optional. Enter who the check is from.
Amount: Enter a dollar amount. Each individual check can be entered or one amount for the total checks can be entered in the amount field on the top line. If no decimal is entered, one will be inserted two digits to the left.

The system will verify the information. If there are errors, a message will be displayed with the field that needs to be changed and the line number where it appears. Also, the column heading for the field name will change to red. The errors will need to be corrected before the data will be accepted.
The error messages will be displayed one at a time, starting with the last line of entered information and continuing up the screen. Make the necessary corrections and click Submit.
In this example, the section project on line 1 was not included.

After the information has been verified, the deposit number is assigned and the status changes to Submitted.

After the cash report has been completed, write down the cash report number. The checks, cash and coins, a calculator tape of the checks, and the cash report number should be taken to the Treasurer's Office in 1220 Beardshear Hall.